PT Minder (Comparison, Pricing, and Features)


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Choosing management software to manage your fitness or personal training business is a big decision. It is important to have access to features that are useful to you and your clients, but that also fit into your budget.

This guide will discuss those important features of fitness business software with a comparison of PTminder and, including mobile apps, customization, e-commerce, workout management, workout creation and delivery, and performance assessments.

If you’re ready to grow and manage your business with software that can be customized to your business, book a demo with

Table of Contents

PTminder Company Overview

PTminder was founded in 2012 and its headquarters are located in New Zealand. PTminder is focused on fitness business software for individual personal trainers or small or medium personal training or fitness businesses. was founded in 2010 and offers an all-in-one software option that fitness professionals and personal trainers can use to enhance loyalty with clients, maximize revenue, and build a successful business. Using to build and manage your fitness business gives you access to features like custom dev for mobile apps and websites and a successful team with a proven record. also has an advisory board made up of fitness professionals and experts that provide feedback and expertise to build features that fitness businesses and personal trainers will actually use.

PTminder Features vs

PTminder is a cloud-based software geared toward personal trainers and personal training businesses. The software offers five pricing plans based on the number of active clients and active personal trainers. Each tier offers similar options such as scheduling, client management, assessments, workout and nutrition planning, payments, reporting, and automation.

In comparison, offers all of these features, plus additional useful features, without pricing tiers based on the number of clients and trainers. As you grow your business, there is no need to worry about changing your plan or paying more as you add more clients. offers additional options not offered by PTminder, such as a full suite of fully customizable performance assessments, marketing integrations, client and trainer workout logging options, and staff roles and permissions.

Fitness Business Management (FBM)

There is a multitude of fitness business software options available on the market. The software you choose should work for you and allow you to spend time growing your business, not learning and training staff on two or more separate systems.

PTminder has many useful features for personal trainers and fitness professionals but is lacking in some areas. Fitness businesses and trainers would need additional software to maximize their potential, increase productivity, and optimize efficiency.

PTminder’s negative ratings are based around features and ease of use. Users commented that the visual appeal is lacking, the interface is clunky, and the app does not flow well across screens. is an all-in-one software that provides personal trainers and fitness professionals with numerous options for scheduling and booking, payment tools and reports, workout creation/delivery, and business/management processes. Everything you need to run a successful business is at the tip of your fingers and no need to learn separate systems or software to manage your business.

– Calendars and Booking

PTminder allows trainers to set their availability and clients can book sessions or appointments from the app or dashboard. Some users have commented that it can be difficult or tedious to make new calendar entries or mark unavailable time for the trainers. allows you to set trainer’s availability, track visits, book classes or appointments, provide recurring appointment reminders via email and text, and offer calendar integration with Google and Apple for easy management.

– Accepting Payments Securely and Easily

PTminder works with payment integration services to pay for classes or appointments from the app as they are booking from the calendar. makes it easy to set up packages for your personal training where clients can pay a one-time or recurring fee or membership with cash, check, or credit card. You can also allow online purchasing of packages and run business and sales reports from your dashboard.

– Increase Business Efficiency & Revenue’s Fitness Business Management (FBM) software makes reports easy — sales, business, appointments, class, and payroll reports all in one place. There are endless marketing integrations available to help develop relationships with new clients and connect with current clients.

Custom-Branded Web & Smartphone Apps

An effective mobile app is critical for personal trainers and fitness businesses because clients want to book and manage classes and appointments, see workout progress, view and log workouts, and manage payments anytime and anywhere.

PTminder has a mobile app available in the app store for iOS and Google Play. The standard PT Minder app is available with all pricing tiers, but the branded and customized mobile app is a paid add-on of $50 a month in addition to the monthly fee of $32 to $110. offers a variety of features with its mobile apps, including automation, security, and integrations. In addition, mobile app customization is available for all customers, no need to pay an additional monthly fee for that benefit.

– Automation

PTminder offers automated text and email reminders for upcoming classes and bookings. not only offers automated reminders, but also offers automated workout delivery options, automated performance assessment options, automated payment options, and automated reporting.

Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible.” – Dean Somerset, BSC KINESIOLOGY, CEP, CSCS, MEPD

– Security Features

PTminder is SSL secure, but there is limited information online about additional security features.

No need to worry about security with We offer a secure platform, with software that is SSL Secure, a Privacy Shield Framework, and access using Google Cloud.

– Fully Customized

The additional cost for mobile app branding and customization with PTminder is $50 a month on top of the monthly subscription fee. With this addition, businesses or trainers can use their colors, logos, and are listed in the app store with the business name and description. offers a fully customized app, along with options for web customization and additional dev work.  The exercise library is customizable as well; personal trainers can also embed their own videos into their platform, add training blocks, and customize performance assessment features that work best for them and their clients.

– Integrations and Add-ons

PTminder has integrations for payment processing through Stripe, Paypal, GoCardless, DebitSuccess, and others.

In comparison, has integrations for payment processing and marketing. There are endless integrations and add-ons, including MailChimp, ConstantContact, ConvertKit, Zapier, Google Analytics, and Facebook Pixel. 

“ has brought a whole new element to my programming. It has really expanded my capabilities with products and programs. I now offer several different components with programs, including e-books, full video tutorials, and bonus materials — plus the amazing features that come with the app. My programs are really comprehensive now, and I am able to design tons of great tools and provide support all through a single app. Jeff and his team are stellar. I am super jealous of my brand and make quite a few demands, um, suggestions for the app. They are always eager to work with me and go above and beyond to deliver. Truly a gold medal team!” – Kellie Davis, FIT THRIVE

Workout Creation and Delivery

PTminder has an exercise library and workout planner that can be used to plan and send workouts to clients. Clients and trainers can also track and log workouts in the mobile app. allows personal trainers to deliver workouts to clients near and far using a customizable workout creator and exercise library and automated delivery to clients. Imagine designing workouts for clients in another state, planning a program specific to their fitness goals, and having that automatically delivered to them based on their workout routine and schedule.

Clients and trainers can track and log workouts for easy viewing of progress toward goals and to see short-term and long-term results.

– Deliver Workouts for Any Scenario

PTminder offers an exercise library, workout plan creator, and nutrition assistance. Those workout plans and nutrition plans can be sent to clients.

“The team is amazing and their web and mobile workout technology is more than we ever expected! Not only can clients watch exercise video demonstrations, but they can also select alternative exercises, log workouts, and track their performance. All of this is made possible by a high-quality platform and tremendous team!” – Mike Boyle Strength and Conditioning offers a variety of workout delivery options to meet the needs of any client looking for a fitness routine or program. Workouts can be automatically delivered to the client for easy access. Create a workout one time, save the workout, and schedule the workout to clients, groups, or classes for easy logging.

You can also customize your own exercise library with videos, tips, steps, and notes. Trainers and clients can also log workouts easily from the mobile app. Your clients can view workouts 24/7 from anywhere, track their food intake, and view and set nutrition goals.

– Customized Workout Design and Library

PTminder has a workout creator, which utilizes an exercise library to create individualized workout plans. There is also an option to add custom exercises and website addresses for videos you prefer from certain websites.

Similarly, offers an easy-to-use workout creator and exercise library. Not only can you add custom exercises, but you can also add videos, notes, or tips with those custom exercises.

– Automated Delivery

PTminder does not have an automated delivery option for workout plans. You can create and assign workout plans for clients, but there is not an option to have them delivered automatically on specific dates/times.

With, personal trainers can automate workout plans, nutrition plans, or fitness information in a pdf format to clients. Let’s say you have a client that travels for work but enjoys working out three times a week in his/her hotel gym. You can create a workout plan and set up automatic delivery on Mondays, Wednesdays, and Fridays for the client to access from their cell phone.

Grow and manage your fitness business better with

E-Commerce/Point of Sale

PTminder includes features for clients to book and pay for classes or packages from the calendar during the booking process via the mobile app. Using the workout creator, trainers that use PTminder can send custom workouts to clients. There are no features to sell workout plans to virtual clients, sell group memberships, or offer group challenges.

With, the e-commerce options are endless to engage clients and increase revenue. You can sell workout plans to face-to-face or virtual clients, offer group workout membership or workout challenges, and deliver customized or sport-specific workouts via the mobile app.

“Champion Physical Therapy and Performance created over $4,500 monthly recurring revenue within the first month with” – Mike Reinold, PT, DPT, SCS, CSCS

– Sell Workout Plans

For example, Don Saladino sells single workout plans to celebrities like Ryan Reynolds and Barbell Physio offers a database of workout plans for a membership with

– Offer Group Workout Memberships and Challenges

Madeline Moves offers a workout of the day membership and runs workout challenges to keep her clients engaged and motivated with

– Deliver Customized Workouts

Personal trainers, strength and conditioning specialists, and fitness professionals have the ability to sell sport-specific or goal-specific workout plans to face-to-face or virtual clients. If you have developed a great strengthening program for runners, why not market that program at a local running store and drum up some new clients? With, it’s possible.

“We have athletes that can only see us every so often because they travel for tournaments or business. With that said, our custom online training platform has helped us provide better coaching solutions when our athletes are not with us. Now, we can continue to make progress when the athlete is on the road, and we can track their workouts. ” – Andrew Banner, AMPD

Performance Assessments

PTminder has features to add and track client assessments, including standard assessments like height, weight, blood pressure, and percent body fat. There is also an option to add custom measurements and you can upload photos or documents. Graphs allow trainers and clients to track progress. offers similar performance assessment options but also features additional options. When you start with a new client, makes it easy to complete a baseline assessment with them, enter their assessment data, and then plan a workout program to match their results and meet their fitness goals.

You can also enter measurement data and injury information. Clients can view their assessment data or graphs to show progress at any time from the dashboard or mobile app.

The performance assessment options are fully customizable, so trainers can include the data that is most helpful for their clients. One cool feature is that you can set up automated assessments to keep your clients regularly engaged and on track to meet their fitness goals.

PTminder Pricing

PTminder does offer a 14-day free trial with a limit of two clients. Only two personal trainers are included in each pricing tier, but you can add on additional trainers or staff for an extra cost.

The price to add the customized branded mobile app is $50 a month in addition to the monthly fee, for all pricing plans. does not require a cost-per-user, which makes it affordable for all trainers, no matter if you train two people or 200 people.

Additional Competitors

Additional competitors of PTminder are:

The Bottom Line: Pros and Cons

PTminder has some useful features for personal trainers but is also lacking features in specific areas. When comparing PTminder to, has all the features that trainers and businesses would need to manage their clients and run a successful operation.

– PTminder Cons

Overall, PTminder is missing some e-commerce, automation, and performance assessment options that other competitor software includes. Trainers or businesses would need one or more additional software packages to have access to all useful features.

Online reviews on PTminder comment on the exercise database and nutrition features, such as the meal plan builder, as lacking. One issue is that the exercise database videos open up a YouTube video, which may or may not show correct form and technique.

The other major con of PTminder is that all pricing plans only include two trainers. You can add additional trainers for an extra cost, which can get pricy. This would be an expensive option for larger personal training or fitness businesses.

– Pros is truly an all-in-one solution for small, medium, and large personal training and fitness businesses. One option for client management, scheduling and calendars, booking, payments, workout management, and e-commerce. fits the needs of any fitness business, whether you are a single personal trainer looking to build your brand, or a large personal training facility managing the schedules and clients for 25 trainers. has one goal: to help you maximize income and improve efficiency and availability to serve more clients. Our team is made up of seasoned entrepreneurs with a passion for fitness who have created not just “cool” features, but “powerful tools” to create engagement and revenue.

This comparison described the features of PTminder vs. PTminder has many pros, but there are also some cons that can hinder personal trainers and fitness businesses. offers all the features that PTminder has, plus more.

What was most helpful in this comparison? If you’re ready to grow and manage your business with a software option that can be customized to your business, book a demo with


Who are you guys, anyway?

The team at solves a major problem — how to grow your business without wasting time and losing money. We work with the real, confident decision makers — the best of the best — like James Harrison (Steelers great), Don Saladino, D1 Training, Fairchild Sports Performance, and Freestyle Connection — and offer our all-in-one fitness business software to simplify managing your business. The team at solves a major problem — how to grow your business without wasting time and losing money. We work with the real, confident decision makers — the best of the best — like Steelers great James Harrison, Don Saladino, D1 Training, Fairchild Sports Performance, and Freestyle Connection — and offer our all-in-one fitness business software to simplify managing your business.

What sets you apart from your competitors?

We turbocharge your business with our all-in-one fitness business software that’s custom branded for your business.• Efficiently schedule, view, and manage all appointments and classes — including by trainer, location, and service — with easy options for scheduling recurring events and availability.• Save time creating workouts with our simple workout plan creator and exercise manager and built-in integrations, tools, and more.• Sell your training three ways – group subscriptions, individualized training, and single workout plans – to increase revenue inside and outside your training walls.• Take clients through your custom assessments to automatically deliver personalized workouts based on the data important to their success.

Why not pay for custom development?

So many things could go wrong when building custom-branded apps. It’s also expensive, takes years to develop, and requires trust with your developers. We have a proven track record delivering apps for top trainers around the world and remove the risks present when doing it on your own.

What if I’m not technical?

You don’t need to be. Our dev team will build your custom-branded apps and take care of all the technical stuff so you can focus on what you do best.

What if I don’t have a following?

Engaging the followers you have is paramount because you can instantly convert engaged followers into paying clients with your all-in-one fitness business software.

Is it hard to set up?

No, it’s very easy. All you need to do is follow our success team’s proven process. We will deliver your custom-branded, all-in-one fitness business software, and you can do what you do best!

What if I wait to implement this solution?

If you wait, you will leave a lot of opportunity on the table to save time as you scale and manage your business with all-in-one software to engage and retain your clients. Whether you’re looking to bill customers on a recurring basis, single session, or package basis, do it all with a fully integrated, secure platform that can support in-person and online payments. This is a high-quality problem to solve. You shouldn’t wait to solve it.

What exactly do I get?

You get all-in-one fitness business software that does everything you need. No more having one software solution for doing personal training, another for booking and scheduling, something else for client assessments, and yet another pricey subscription for marketing and client communication. And then there are custom-branded iOS & Android apps. If you’re tired of paying too much for too many moving parts, stop the hacks and demo the all-in-one fitness business software today. This all-in-one fitness business software will save you time running your business, handle everything in one place, provide endless opportunities to engage and retain your clients, and allow you to sell workout plans.

Will this really work for me?

Yes. We have a proven track record with fitness professionals like Ashley Borden, Just-Train, PJF Performance, Madeline Moves, and Fit Thrive. Our all-in-one fitness business software will allow you to grow your business as much as you want.

What are the next steps?

The next step is simple. Click “Get a Price” anywhere on this page and schedule a call with one of our team members.

Will this integrate with my other software?

Our software integrates with a variety of other software including Zapier, Stripe, YouTube, Vimeo, MailChimp, MyFitnessPal, ConvertKit, and more.

What if I don’t have the budget?

This is an all-in-one fitness business software that allows you to grow your business as much as you’d like. You should strike while the iron is hot by investing in a workout platform that will help you scale your business, earn more revenue, retain and engage your clients, and save you time running your business.

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